I. Good Recordkeeping

Operating an efficient and well-managed recordkeeping programme is a vital part of any government agency’s operation. Archives New Zealand provides tools and advice to help agencies meet their needs for best practice systems:

• Recordkeeping advice.
  The Government Recordkeeping Group advisory service offers free advice and guidance on all aspects of recordkeeping, including:
  • Advice on any aspects of recordkeeping or records management
  • Advice on legislative responsibilities
  • Advice and assistance on the application of Archives standards and guides
  • Visits to agencies
  • Advice on creating and applying an appraisal report or disposal schedule
  • Review of appraisal reports before submission to the Chief Archivist
    rkadvice@archives.govt.nz
    
    
• Access to literature on best practice recordkeeping.
  Archives New Zealand operates a Library containing material on most aspects of archives and records management. You can search the Library catalogue and find out more about Library services.
  
  
• Standards and guides.
  Archives New Zealand creates a number of recordkeeping standards and other tools for use in government agencies, including:
  Recordkeeping Framework
  Electronic Recordkeeping Systems Standard
  Appraisal Standard
  Storage Standard
  Access Standard
  Publications page
  
  
• International Standard on Records Management, ISO 15489

  Archives New Zealand officially endorses the International Standard on Records Management, ISO 15489, as a code of best practice for public offices. We have purchased a licence to distribute the Standard free-of-charge to public offices covered by the Public Records Act 2005.
  
  To obtain a copy of the Standard, contact the Government Recordkeeping Programme at:
  
  rkadvice@archives.govt.nz
  
  We will send you a copy on disk for uploading on your agency intranet, together with a licence agreement. The licence agreement should be signed by the Chief Executive (or equivalent) or by a senior officer with delegated authority.
  

How can we help you?

What does your agency want to do?	How Archives New Zealand can help.
I. Our agency is reviewing records management.
How do we design or implement an effective records programme?	Tools
How do we create an effective records policy?	Tools
How can we develop a records retention and disposal schedule?	Tools
How can we deal with electronic records?	Tools
How can we assess or change our current system?	Tools