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Access is restricted to many of the records listed in this research guide, because they deal with individuals and their personal lives. Some records are not listed on Archway for that reason, in these cases they are listed with an asterisk (*). Permission to view registers and files may be gained from the appropriate institution. To learn more about restricted records, go to the record ordering...
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1. Introduction Public sector organisations undergoing change to their administrative functions have responsibilities for the management of the associated information and records. This guide will assist organisations to understand their responsibilities and the tasks involved. We recommend that public offices make contact with us early on in the change process as there can be considerable infor...
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1. Introduction An instruction to Approved Repositories for physical (non-digital) archives. 1.1 Mandate This instruction is issued under section 26(2)(c) of the Public Records Act 2005. Public archives are public records under the control of the Chief Archivist. Approved repositories are bodies authorised to accept the deposit of public archives for safekeeping. Under section 26(2)(c) of ...
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1. Introduction Information and records are at the core of business and are key strategic assets. Information and records management is the discipline that allows information and record assets to be governed, protected, and prioritised. It helps to build business capability and increases the strategic value of information and records. Effective information and records management enables good ...
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In our Wellington archive we hold thousands of photographs and art works created by and for the New Zealand Government. These include oil paintings, water colours, drawings, prints and posters, as well as several thousand photographic images. These records are held in various formats and can be difficult to access. These research guides provide information about the major collections of photogr...
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We hold early survey maps dating from approximately 1840–1880. These are fascinating objects displaying the skill and artistry of the surveyors and draughtsmen. An increasing number of the Canterbury, Westland, Nelson and Marlborough Land District maps are now available to view online. This is thanks to a project led by Land Information New Zealand, with Ngāi Tahu, Environment Canterbury and ou...
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From September to October 2018, we conducted external engagement on its proposed Regulatory Programme. The purpose of the engagement was to get our stakeholders’ views on what we’re planning for our regulatory role and a sense of where they think we should target our efforts, so that we undertake the right activities. Engagement methods For the engagement, we primarily used a New Zealand-bas...
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Our archive in Dunedin holds the records of the Seacliff Lunatic Asylum, later known as the Seacliff Mental Hospital. We have expanded our listings of the early patient records on Archway – the statutory papers are now listed individually by name, meaning it is much easier to locate the records of your ancestors who may have been there in the 19th or early 20th centuries. The statutory paper f...
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The intention of this policy is to: Outline the institutional requirements that must be met by Requestors for loaning a record Provide guidance to staff making decisions on loaning records Ensure the legal and preservation requirements for external loans of Archives New Zealand and the Chief Archivist are met Institutional statement on loaning The Chief Archivist is responsible under section ...
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A te reo version of this document is also available (PDF, 358 KB). Chief Archivist's foreword After the February 2011 Canterbury earthquake, maps of Christchurch from 1850 proved to be vital tools to a range of groups involved in earthquake recovery. The maps, held by Archives New Zealand (Archives), show the placement of watercourses through the city, many of which have since been drained or b...
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We have hundreds of thousands of digitised records available for free through Archway, our online search tool. Digitised records are created through two main avenues - our Digitisation Programme, and digitisation requested and paid for through our digitisation on demand service. The Digitisation Programme is an in-house production focused on digitising whole series or sets of records. Digitis...
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1. Introduction Metadata is information that helps people to find, understand, authenticate, trust, use and manage information and records. If information and records have metadata, we know what it is, what it has been used for, and how to use it. Metadata also makes information and records easier to find. Information and records consist of content and persistently linked metadata. Without ke...