Guidance on deciding whether information and records are given open or restricted access classifications

The benefits your public sector organisation can get from appraising your information and records

Guidance on running an appraisal process. Learn how to assess your organisation's business activities so you can decide how to manage your records over time

The Appraisal statement sets out the principles that public sector organisations must apply to assess the value of information and records

Advice on the storage and handling of audiovisual material. This includes audio or video content on formats such as cassette, CD, DVD or VHS

Listed under: Storage

A searchable schedule showing when each public office will be audited as part of the audit of public office recordkeeping

Listed under: Audit

Public offices can replace the original versions of some physical records with digitised versions. Find out which records and what conditions you must meet

Listed under: Digitisation, Disposal

Guidance on digital storage and digital preservation for public sector information managers

Listed under: Digital, Preservation, Storage

What to do with records created during the COVID-19 pandemic

How to care for motion picture film. Learn how to identify different types of film, and how to store and handle them

Listed under: Film, Motion picture film, Preservation, Storage

A case study of the first end-to-end digital transfer to our archives

Listed under: Transfer

Learn when public sector organisations need to use checksums and how to use them

Listed under: Digital, Transfer

How to assess information management risks before your public sector organisation adopts cloud services

Listed under: Storage

Learn which public office and local authority records can be replaced with digitised versions and how to carry out the digitisation

Listed under: Digitisation, Disposal

Find out how to work with us to initiate, plan, prepare and complete a digital transfer to Archives NZ

Listed under: Transfer

How to decide if your organisation is ready to carry out a digital transfer

Listed under: Transfer

How your organisation can assess your files in preparation for digital transfer, including metadata, checksums and testing

Listed under: Transfer

Getting authorisation to dispose of records, including types of disposal authorities, disposal actions and disposal of local authority protected records

Listed under: Disposal

The benefits public sector organisations can get from authorised and regular disposal of information and records

Listed under: Transfer

Find out how your public office or local authority can run a disposal process in line with the Public Records Act

Get guidance on sentencing, the process you follow to apply a disposal authority and carry out your disposal decisions

Listed under: Disposal

The disposal statement sets out the principles that public sector organisations must apply when they carry out disposal

How public offices and local authorities carry out transfer as part of the disposal process, along with transfer due to administrative change

Listed under: Transfer

Find out who offers education and training in information and records management, ranging from short courses to tertiary qualifications

Listed under: Capability, Training

How executive sponsors and information managers can design information and records management processes that achieve the outcomes you need

Listed under: Information management, Records management

Under the Information and records management standard, public sector organisations must have an executive sponsor. Learn the responsibilities of the role

Listed under: Responsibilities, Roles

When you might want to change the format of your digital files, and what to consider when carrying out a file format migration

Listed under: Digital preservation, Preservation

Archives NZ accepts all file formats for digital transfers. Find out what we need to know about your files before this can happen

Listed under: Digital, Transfer

General disposal authorities are ongoing authorisations that apply to all public offices. Learn which classes of common records they cover and download the GDAs

How to identify, document and manage high risk high value records

Listed under: Appraisal

Find out how your organisation can meet their obligations under the Official Information Act 1982 when processing requests for government information.

Listed under: Official Information Act, Policy

A guide to implementing the Information and records management standard for public sector organisations

Listed under: Compliance, Information management, Legal responsibilities, Obligations, Public Records Act, Records management, Responsibilities, Standards, Statutory responsibilities

Guidance to help executive sponsors assess how well your organisation is set up to implement the Information and records management standard

Listed under: Capability, Records management

How to develop an information and records management policy that shows your staff how to manage business information in line with your strategy

Listed under: Policy, Records management

View the Information and records management standard, which all public sector organisations must follow under the Public Records Act

Listed under: Compliance, Information management, Legal responsibilities, Obligations, Public Records Act, Records management, Responsibilities, Standards, Statutory responsibilities

Develop an information and records management strategy for your organisation, detailing what you’ll achieve, how you’ll achieve it and who is responsible

Listed under: Records management, Strategy

How to identify and manage information assets. Get examples, a checklist and guidance on setting up a information asset register

Learn what information assets are and the benefits you get from managing information as an asset

Find out how to integrate information and records management into your organisation’s business systems, processes and practices

Listed under: Systems

Definitions of key terms used throughout our guidance

Listed under: Definitions, Glossary, Information management, Records management, Terms

A summary of key obligations for public offices and local authorities under the Public Records Act, along with Archives NZ’s obligations under the Act

Listed under: Compliance, Legal responsibilities, Obligations, Public Records Act, Responsibilities, Statutory responsibilities

Local authorities need prior approval to destroy protected records. Learn what classes of records are protected and how to manage these records

Listed under: Local authorities

How to identify and manage the different classes of local authority protected records

Listed under: Local authorities, Protected records

This instruction shows approved repositories of public archives how they must maintain and store the physical public archives they hold

Listed under: Approved repositories, Instruction, Public archives

The way we live and work is rapidly evolving to meet the challenges of COVID-19. As we employ new ways of working it is important to ensure information continues to be managed effectively.

Listed under: COVID-19, Records management

Guidance on managing information and records during administrative change, such as mergers or restructures

An introduction to metadata for information and records, including why metadata is important and what different types there are

Guidance for public offices and local authorities on suitable methods of destruction for records you have authorisation to destroy

Listed under: Destruction, Disposal

How to set up Microsoft 365 so that it complies with the Information and records management standard

Listed under: Cloud services, Compliance

How public sector organisations need to monitor their records management, along with how Archives NZ monitors public sector recordkeeping

Listed under: Compliance, Responsibilities

Information management guidance when outsourcing business, including setting up contracts when you engage outside suppliers, contractors or consultants

This instruction details how local authorities must store and preserve protected records

Listed under: Local authorities, Preservation, Protected records, Storage

What public sector organisations must do to ensure public access to information and records

Listed under: Access

Find out which public offices must follow the Public Records Act

Listed under: Public Records Act

View the principles that Archives NZ follows when deciding what records are selected as public archives

Listed under: Appraisal, Disposal, Selection statement, Transfer

Archives NZ’s approach to our regulatory role, detailing how we work with public sector organisations to ensure compliance with the Public Records Act

Listed under: Public Records Act

Metadata requirements under the Information and records management standard, including metadata for disposal

Listed under: Metadata

Learn more about the assistance and guidance available to community-based archivists

Listed under: Community-based archivists

Learn what is meant by physical records and how public sector organisations need to maintain and store them

Listed under: Physical storage

Māori knowledge and information and Māori metadata

Listed under: Metadata, Māori metadata

Guidance on managing text messages and social media in line with the Public Records Act

Listed under: Social media

Checksum tools, assessing how well your organisation is set up to use checksums and links to more resources

Listed under: Checksums, Digital

Guidance on the requirements and processes for transferring public records to Archives NZ, along with transfer during administrative change

Guidance on the packaging and transport of physical records that you’re transferring to Archives NZ