Rārangi aratohu A-Z
A–Z list of guidance
Find all information management guidance for public offices and local authorities.
Showing all guidance A-Z
65 Results
Guidance on deciding whether information and records are given open or restricted access classifications
Guidance on managing information and records during administrative change, such as mergers or restructures
The benefits your public sector organisation can get from appraising your information and records
Guidance on running an appraisal process. Learn how to assess your organisation's business activities so you can decide how to manage your records over time
The Appraisal statement sets out the principles that public sector organisations must apply to assess the value of information and records
Advice on the storage and handling of audiovisual material. This includes audio or video content on formats such as cassette, CD, DVD or VHS
Public offices can replace the original versions of some physical records with digitised versions. Find out which records and what conditions you must meet
Guidance on digital storage and digital preservation for public sector information managers
What to do with records created during the COVID-19 pandemic
We'd like to hear how information managers are meeting the challenges of COVID-19
How to care for motion picture film. Learn how to identify different types of film, and how to store and handle them
Learn when public sector organisations need to use checksums and how to use them
How to assess information management risks before your public sector organisation adopts cloud services
Learn which public office and local authority records can be replaced with digitised versions and how to carry out the digitisation
Find out how to work with us to initiate, plan, prepare and complete a digital transfer to Archives NZ
A case study of the first end-to-end digital transfer to our archives
How to decide if your organisation is ready to carry out a digital transfer
How your organisation can assess your files in preparation for digital transfer, including metadata, checksums and testing
How public offices and local authorities carry out transfer as part of the disposal process, along with transfer due to administrative change
Getting authorisation to dispose of records, including types of disposal authorities, disposal actions and disposal of local authority protected records
The benefits public sector organisations can get from authorised and regular disposal of information and records
Learn the process for deciding if, when and how you dispose of records, and find out how to get authorisation to carry out your disposal decisions
The disposal statement sets out the principles that public sector organisations must apply when they carry out disposal
Find out who offers education and training in information and records management, ranging from short courses to tertiary qualifications
How executive sponsors and information managers can design information and records management processes that achieve the outcomes you need
Under the Information and records management standard, public sector organisations must have an executive sponsor. Learn the responsibilities of the role
When you might want to change the format of your digital files, and what to consider when carrying out a file format migration
Archives NZ accepts all file formats for digital transfers. Find out what we need to know about your files before this can happen
A searchable schedule showing when each public office will be audited as part of the audit of public office recordkeeping
General disposal authorities are ongoing authorisations that apply to all public offices. Learn which classes of common records they cover and download the GDAs
General disposal authorities
GDA7 (PDF 233.53 KB) GDA7 (CSV 10.45 KB) GDA6 (PDF 508.50 KB) GDA6 (CSV 65.14 KB)
How to identify, document and manage high risk high value records
A guide to implementing the Information and records management standard for public sector organisations
Guidance to help executive sponsors assess how well your organisation is set up to implement the Information and records management standard
How to develop an information and records management policy that shows your staff how to manage business information in line with your strategy
View the Information and records management standard, which all public sector organisations must follow under the Public Records Act
Develop an information and records management strategy for your organisation, detailing what you’ll achieve, how you’ll achieve it and who is responsible
How to identify and manage information assets. Get examples, a checklist and guidance on setting up a information asset register
Learn what information assets are and the benefits you get from managing information as an asset
Find out how to integrate information and records management into your organisation’s business systems, processes and practices
Definitions of key terms used throughout our guidance
A summary of key obligations for public offices and local authorities under the Public Records Act, along with Archives NZ’s obligations under the Act
Local authorities need prior approval to destroy protected records. Learn what classes of records are protected and how to manage these records
How to identify and manage the different classes of local authority protected records
This instruction shows approved repositories of public archives how they must maintain and store the physical public archives they hold
The way we live and work is rapidly evolving to meet the challenges of COVID-19. As we employ new ways of working it is important to ensure information continues to be managed effectively.
An introduction to metadata for information and records, including why metadata is important and what different types there are
Guidance for public offices and local authorities on suitable methods of destruction for records you have authorisation to destroy
How to set up Microsoft 365 so that it complies with the Information and records management standard
How public sector organisations need to monitor their records management, along with how Archives NZ monitors public sector recordkeeping
Information management guidance when outsourcing business, including setting up contracts when you engage outside suppliers, contractors or consultants
This instruction details how local authorities must store and preserve protected records
What public sector organisations must do to ensure public access to information and records
Find out which public offices must follow the Public Records Act
View the principles that Archives NZ follows when deciding what records are selected as public archives
Archives NZ’s approach to our regulatory role, detailing how we work with public sector organisations to ensure compliance with the Public Records Act
Metadata requirements under the Information and records management standard, including metadata for disposal
Learn more about the assistance and guidance available to community-based archivists
Get guidance on sentencing, the process you follow to apply a disposal authority and carry out your disposal decisions
Learn what is meant by physical records and how public sector organisations need to maintain and store them
Māori knowledge and information and Māori metadata
Guidance on managing text messages and social media in line with the Public Records Act
Checksum tools, assessing how well your organisation is set up to use checksums and links to more resources
Guidance on the requirements and processes for transferring public records to Archives NZ, along with transfer during administrative change
Guidance on the packaging and transport of physical records that you’re transferring to Archives NZ
Last updated on 29 April 2021